Facilities Assistant - Part Time

Job Introduction

An opportunity is available for a Part Time Facilities Assistant based at the Avonbank office in Bristol.  For this role, the permanent hours are Monday - Friday 11:00 - 17:00.  Please note however, until July 2025 there will be a requirement for a temporary additional 3 hour cover on a Friday starting at 8am.  This will be office based and will require some flexibility due to the nature of the work.

The role involves carrying out a wide range of administrative tasks at Avonbank supporting the Facilities function under the supervision of the Facilities Manager or deputy. Including front of house duties, meeting room administration and updating policy documents. 

Depending on experience, you may initially be appointed at a lower salary until all relevant courses and training are complete.

Main responsibilities

• Produce accurate documentation and update policy documents both electronically and paper format and distribute  updates to the business where required
• Receive, sort and distribute incoming, and outgoing mail.
• Purchase and issue stationery according to purchase agreements and guidelines; co-ordinate orders for printed stationery.
• Maintain noticeboards in a tidy and orderly way and ensure that appropriate information is circulated to staff and placed on noticeboards in a timely manner.
• Arrange and co-ordinate repairs and maintenance of buildings and equipment.
• Resolve internal and external customer enquiries.
• To assist with the co-ordination, organisation, recording and production of contractor, visitor and tenant identity cards and arrange monthly audits.
• Deal with the day to day administration of the access control systems.
• Arrange for corrective action and repair of CCTV and Alarm systems where required.
• Make reservations for meeting rooms.
• Maintain computer based record systems as appropriate within Facilities.
• Raising and Processing of Purchase orders and Invoices.
• Co-ordinate information technology and telephony requests to suppliers.
• Assist with the performance management/measurement of Facilities contracts.
• Exercise cost awareness and be part of the process exercising budgetary control over specific areas of Facilities activities and preparation of financial control documents.
• To take charge and run the reception area as required and administer the Flexi-clock system.
• To maintain a clear and detailed log of all Procurement Card transactions.

Ideal candidate

You will have a good general education with GCSE Grades A to C or equivalent along with good computer skills.  You will need to be flexible in your approach, have excellent customer service and communication skills along with a good telephone manner.  

Attention to detail and being able to work using initiative with minimum supervision is also key to be successful in this role. Knowledge of the Company and systems (E5 / CROWN / CAD) would be advantageous.

Evidence of your qualifications will be required prior to appointment.

National Grid Electricity Distribution is committed to safeguarding the interests of the Company, colleagues and customers.  This role is subject to a satisfactory Barring Service, (DBS) check, depending on the role different levels of screening and vetting are required. Some roles require a triannual check.